Since its launch in July 2009, Google Calendar has become one of the most widely used time management applications by the wider community. According to Calendly's page, Google Calendar already has more than 500 million users and is available in 41 different languages.
Comes with a simple design and appearance, this app is very easy to use whether it's for personal or professional life. Google Calendar offers a variety of interesting features that you can use.
To maximize your productivity, here are recommendations for Google Calendar features that you should try.
1. Shortcut creates a new event
This shortcut will speed you up creating new events in Google Calendar. You don't need to manually create a new event or even open Google Calendar.
All you need to do is open an internet browser and type cal.new in the search box, then press Enter. This will take you directly to the new event creation page in Google Calendar.
2. Add a second time zone
This feature is perfect for those of you who have colleagues with different time zones. With Google Calendar, you can set a secondary time zone to facilitate collaboration with your coworkers.
Follow these steps to use this feature:
- Go to Settings then click General.
- Select a Time Zone and check Display Secondary Time Zone.
- Select the second time zone you want to add.
You can also add labels to any time zone you've created.
3. Do a more detailed calendar search
If you want to view, edit, or change an event, but can't remember the event, this feature will be very helpful. Google Calendar presents an advanced search feature that allows you to search for an event with specific filters.
With this search feature, you can search for past and upcoming events in just a few seconds.
To use this feature, follow these steps:
- On the Google Calendar homepage, click on the magnifying glass icon located in the upper right corner.
- Click the down arrow on the right side of the search box to display the advanced search feature.
- Enter information that you can remember about the event.
Then click Search.
4. Create multiple calendars and use color coding
For people who have a lot of busyness, using just one calendar to manage a lot of schedules is not enough and can be very confusing. Solution? You can create several different calendars and color-code each calendar.
For example, you can create one calendar for work, one calendar for personal affairs, and another calendar for children. Then, provide a color code for each of those calendars to make it easier to organize events related to the calendar that has already been created.
You can easily create a new calendar by clicking the + icon next to the Other Calendars tab on the Google Calendar homepage.
5. Learn keyboard shortcuts in Google Calendar
Google Calendar has many shortcuts on keyboards that can save time. Some of these shortcuts will make you more productive and efficient in using Google Calendar.
Here are some shortcuts that you can use when opening Google Calendar:
- Create an event – c
- Quick addition – q
- View event details – e (click on the event first)
- Delete an event – Backspace or Delete (click the event first)
- Go to the previous time period – p
- Go to the next time period – n
- Open today view – t
- Use the daily view – d
- Using the weekly view – w
- Using monthly views – m
- Using a custom view – x
- Using the agenda view – a
- Doing a search - /
- Print – ctrl + p or command + p
- Go to Settings –s
Those are some of the Features of Google Calendar that can maximize productivity. There are many other features that you can use to make your work easier. You just need to use your creativity and skills in combining existing features. Good luck!
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Tech